Fees + Volunteer Info
How to Register
Team Captains should be the first to sign up:
- Submit team payment
- Set up a team name and password and share with team members. Note: You can sign up a full team before you have secured commitments from all team members
- Select team volunteer option
- Once the Team Captain registers, they will share the team name and password with their teammates, so all teammates can register/join their team with no additional registration cost.
Choose your Volunteer Option
Fun Fact: This overnight relay race is made possible by over 130 volunteers on the course. Most volunteers are either friends/family of the race directors, team members running the event OR a local nonprofit raising awareness and funds for their cause or organization. Each team is given two options to help us make this event possible while giving back:
Option 1: Supply Volunteers: 12 person teams will supply two (2) volunteers; Ultra teams and High School teams will supply one (1) volunteer to staff the runner exchanges.
Option 2: Teams can choose to make a tax-deductible donation to Windsor Gives, 501(c)3 non-profit to support with providing volunteers for the relay. With Option 2, Windsor Gives will email the Team Captain an invoice in early 2025.
**The Team Captain is the only one who chooses the teams volunteer option during the registration process and who pays the registration fees. Additional team members should have no fees at the end of their registration/joining the appropriate team.
Preparing for the Race
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Captain’s Checklist
Designate a co-captain to assist
Register the team and ensure teammates register
Send Volunteers the Volunteer Link to sign up for their time slot. *Race Directors will send further instructions*
Fill out and submit the Estimate Time Sheet by June 1st
Prepare a phone or email list to facilitate communication.
Recruit drivers (optional). Team support personnel do not satisfy the volunteer requirement.
Read and print the WWR Relay Handbook (one copy per van) in a binder
Recruit two alternate runners. Team Matching may be limited close to the race.
Arrange for vehicle(s)
Purchase and pack supplies (see Equipment).
Arrange for lodging (optional)
Using the Course Summary Table, assign Legs and list runners in order on the Roster to be submitted at the Start (see back of handbook)
List runners in order on the Team Time Record. Enter times during the race and submit at the finish line (see back of handbook)
Remind volunteers to sign in and fulfill their 4 - 6-hour shift, or the team will be disqualified.
Arrive at the Start one hour before the assigned start time.
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