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Event Timing

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Registration

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Event Management

Upstate Race Series offers several services to race directors and event organizations in our area. Various services include timing, event registration, marketing, meet/race management, apparel, and awards. We also provide FREE advertising through our weekly newsletter to our 2500 club members and a FREE listing on our website www.UpstateRaceSeries.com, which received 30,000 monthly views.

Any questions? Contact us today!

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Race Timing, Registration, & Event Support Services

Whether you're planning your first 5K or organizing a large-scale ultra or XC meet, Upstate Race Series offers full-service race solutions across the Southeast to help your event run smoothly from start to finish.

📋 Core Services 

We support race directors, schools, nonprofits, and community groups

  • Chip Timing & Results – Road, Trail, XC, Ultra
  • Registration Management – RunSignUp setup & support
  • Event Consulting – Logistics, permits, course design
  • Marketing & Promotion – Social, email, and club outreach
  • Race Essentials – Custom bibs, awards, shirts, signage

🖥️ Registration Support – Powered by RunSignUp

As a certified RunSignUp contractor, we offer hands-on assistance for all registration needs:
✅ Event page setup & pricing
✅ Bib assignment, wave starts, and add-ons
✅ Participant transfers, refunds, and deferrals
✅ Custom emails, payout reports, and fundraising tools
✅ Store integration for merchandise sales
✅ Live check-in & results through RaceDay apps

⏱️ Race Timing Packages

All packages include:

  • RFID Chip Timing (Agee Timing System)
  • Bibs + Safety Pins
  • Finish Line Arch + Chute Setup
  • Race Clock
  • Instant Results (Live and Online)

Road & Trail Races (5K – Ultra)

  • $450 Base Setup + $2.25 per participant
  • Includes 3 hours of onsite timing
  • Additional timing: $60/hour

Cross Country Meets

  • $450 Base Setup + $1.00 per athlete
  • Includes 3 hours of onsite timing
  • Additional timing: $60/hour

🎤 Add-On Services

Optional upgrades to enhance your race experience:

  • Music / DJ / Announcer Services
  • Photography & Video (via Baker Media)
  • Awards & Age Group Medals
  • Course Marking & Logistics
  • Custom Bibs (via Emedia)
  • Event Insurance (via IMG)
  • Porta-John Rentals (via Royal Flush)
  • Vendor Coordination (Food, Retail, Wellness)
  • Logo Design, Stickers, Branding, and more

📣 Marketing & Promotion

As part of our partnership, your race gets exposure to 10,000+ local runners:

  • 📬 Club newsletter (1,500+ members)
  • 📱 Facebook & Instagram features
  • 🌐 Event listing on UpstateRaceSeries.com (30K monthly views)
  • 👟 Inclusion in Upstate Running Club race calendar
  • 💸 Optional discount program to boost participation

🤝 Why Work With Us?

  • 50+ years of combined race directing and timing experience
  • Reliable, professional, and community-focused
  • Personalized support from planning through race day
  • Trusted by over 100 events annually across SC, NC, GA

👟 Let’s Get Started

📧 Email: UpstateRaceSeries@gmail.com
📞 Call or Text: 864-867-2569
🌐 Website: www.UpstateRaceSeries.com

We’re here to help make your event successful, memorable, and easy to manage—so you can focus on your cause, your course, and your community.

📎 Appendix A: Race Director Resource Guide – Top 25 Checklist

Use this guide to plan a smooth, successful event. Services marked with an asterisk (★) are areas where Upstate Race Series can provide direct support.

🛠️ Planning & Permits

  • Define Race Format & Goals – Distance, audience, theme, charity focus 
  • Secure Venue & Date – Check with local parks, cities, and venues for availability
  • Obtain Permits & Insurance – Apply early for road closures, police, or land use 
  • Design the Course – Measure distance, identify hazards, and plan aid stations 
  • Develop a Budget – Account for permits, insurance, shirts, awards, timing, etc.

🖥️ Registration & Setup

  • Set Up Online Registration – Custom page on RunSignUp, pricing tiers, caps 
  • Add-on Store Items – Shirts, merch, post-race meals, or donation options 
  • Enable Participant Tools – Bib assignment, transfers, deferrals, and refund policies 
  • Configure Email Tools – Customize confirmation messages and reminders 
  • Monitor Signups & Engagement – Adjust marketing strategy as needed 

📣 Marketing & Promotion

  • Create a Promo Plan – Social media, flyers, digital ads, referral incentives 
  • List Event on Local Calendars – Running stores, news outlets, community boards
  • Send Email Campaigns – Announcements, discount codes, reminders 
  • Engage with Running Clubs – Offer club discounts (URC, etc.) for added exposure 
  • Promote via Upstate Race Series – Social posts, newsletters, website listing 

⏱️ Timing & Race Day Logistics

  • Secure Timing Services – RFID chip timing, race clock, finish chute setup 
  • Order Race Bibs & Safety Pins – With or without custom branding 
  • Coordinate Packet Pickup – RaceDay CheckIn App and staffing plan 
  • Plan Start/Finish Line Setup – Arch, signage, cones, banners 
  • Print Signage & Maps – Course arrows, water station signs, mile markers

🏅 Swag, Awards, & Amenities

  • Order Shirts – Work with a trusted vendor, set sizes by registration deadlines 
  • Plan Awards & Medals – Overall and age group, custom or stock options 
  • Coordinate Porta-Johns – Reserve based on number of participants 
  • Plan for Water & Aid Stations – Tables, coolers, volunteers, trash bags 
  • Recruit Volunteers & Staff – Assign roles for setup, aid stations, finish line 

✅ Bonus Notes:

  • 📆 Create a master timeline 8–12 weeks out
  • 🔄 Build templates for repeat events
  • 📸 Add race photos and video for future marketing 
  • 💬 Post-race survey or recap email for feedback

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