Terms & Conditions

Effective Date: August 10, 2026

These Terms & Conditions apply to registrations, programs, events, challenges, licenses, certifications, donations, sponsorships, purchases, forms, applications, and other transactions or activities offered by the Nordic Walking Association of North America (“NWANA,” “we,” “us,” or “our”).

By registering, donating, purchasing, applying, participating, submitting information, or using NWANA services, you agree to these Terms & Conditions.

1. Scope

These Terms & Conditions apply to NWANA activities including, but not limited to:

• Nordic Walking events, competitions, challenges, and programs;
• instructor, coach, official, organizer, and volunteer programs;
• licenses, certifications, renewals, and applications;
• donations and fundraising campaigns;
• sponsorship and partnership activities;
• educational programs, courses, workshops, and training;
• forms, waivers, submissions, and digital communications;
• purchases or payments made through NWANA or third-party platforms used by NWANA.

Additional terms may apply to specific events, programs, courses, licenses, certifications, donations, or purchases. If specific terms are shown during registration or payment, those terms also apply.

2. Use of RunSignup and Third-Party Platforms

NWANA may use RunSignup and related platform tools to manage registrations, donations, payments, event pages, license pages, communications, results, and reporting.

When you complete a transaction through RunSignup or another third-party platform, you may also be subject to that platform’s terms, privacy policy, payment terms, processing fees, and technical rules.

NWANA is not responsible for third-party platform outages, payment processing issues, account access problems, technical errors, or platform policies.

3. Accuracy of Information

You are responsible for providing accurate, complete, and current information when registering, donating, applying, purchasing, submitting forms, or communicating with NWANA.

This includes, when applicable:

• name;
• contact information;
• age or date of birth;
• emergency contact;
• event category;
• license or certification information;
• team, club, group, or organization affiliation;
• waiver acknowledgments;
• payment information;
• application answers;
• submitted results or activity records.

NWANA may deny, correct, suspend, remove, or cancel a registration, result, license, certification, application, or participation record if information is false, incomplete, misleading, unauthorized, or inconsistent with NWANA requirements.

4. Eligibility

Some NWANA activities may have eligibility requirements based on age, category, license status, certification status, training completion, safety requirements, event rules, location, role, or other criteria.

You are responsible for reviewing and meeting all applicable eligibility requirements before registering, applying, purchasing, or participating.

NWANA may verify eligibility and may deny or remove participation if eligibility requirements are not met.

5. Youth Participants

Youth participants may be required to register through a parent, guardian, coach, instructor, team leader, school representative, or authorized adult.

Parents and guardians are responsible for reviewing event details, safety information, waivers, rules, communications, and participation requirements before allowing a minor to participate.

NWANA may require additional permissions, waivers, supervision, or documentation for youth participation.

6. Assumption of Risk

Nordic Walking, walking programs, fitness activities, events, competitions, challenges, training, and related activities involve physical effort and inherent risks.

Risks may include, but are not limited to:

• falls;
• collisions;
• uneven surfaces;
• weather conditions;
• heat, cold, rain, snow, wind, or poor visibility;
• dehydration;
• fatigue;
• overuse injuries;
• equipment-related risks;
• traffic or course hazards;
• contact with other participants, spectators, volunteers, or officials;
• health-related incidents.

By participating, you understand and accept these risks. You are responsible for participating within your ability, using appropriate equipment, following safety instructions, and stopping if you feel unsafe, injured, ill, or unwell.

7. No Medical Advice

NWANA does not provide medical advice, diagnosis, treatment, physical therapy, rehabilitation, or healthcare services.

Information related to health, wellness, fitness, training, safety, injury prevention, movement, or physical activity is provided for general educational purposes only.

You should consult a qualified healthcare provider before beginning any physical activity program, especially if you have a medical condition, injury, disability, health concern, or have been inactive.

8. Waivers and Releases

Specific events, programs, courses, registrations, applications, or activities may require separate waivers, releases, acknowledgments, or agreements.

By completing a registration or application, you agree to any waiver, release, acknowledgment, or terms presented during that process.

If a waiver is required and not completed, NWANA may deny participation.

9. Rules, Conduct, and Safety

Participants, athletes, license holders, instructors, coaches, officials, volunteers, organizers, sponsors, partners, parents, guardians, and spectators must follow applicable NWANA rules, codes of conduct, safety standards, event instructions, policies, and platform requirements.

NWANA may deny, suspend, remove, disqualify, or restrict participation, access, registration, results, rankings, licenses, certifications, credentials, or privileges for conduct that violates NWANA rules, policies, safety expectations, event requirements, or applicable law.

10. Events, Programs, and Schedule Changes

NWANA may change, postpone, reschedule, modify, convert, or cancel events, programs, courses, challenges, competitions, or activities due to weather, safety, low participation, operational needs, venue issues, emergencies, public health concerns, technical issues, or other circumstances.

NWANA may also change distances, formats, categories, routes, schedules, start times, locations, rules, or participation requirements when needed.

NWANA is not responsible for travel, lodging, missed work, personal expenses, or other costs related to changes, postponements, cancellations, or participation decisions.

11. Results, Rankings, and Records

NWANA may publish results, rankings, standings, awards, team records, club records, city records, submitted activity records, and related participation information.

NWANA may correct, revise, remove, or update results, rankings, standings, or records when errors, eligibility issues, rule violations, technical problems, or verification concerns are identified.

Publication of results or rankings does not guarantee awards, recognition, license approval, certification, future eligibility, or continued listing.

12. Licenses and Certifications

NWANA may offer licenses, certifications, credentials, renewals, training programs, and related applications.

A NWANA license or certification is an organization-issued credential. It is not a government-issued medical, healthcare, physical therapy, athletic training, or professional state license.

NWANA licenses and certifications may be subject to:

• application requirements;
• training completion;
• exams or assessments;
• payment of fees;
• renewal requirements;
• conduct standards;
• continuing education;
• safety requirements;
• scope limitations;
• review, suspension, or revocation.

NWANA may deny, suspend, revoke, or refuse renewal of a license or certification for failure to meet requirements, policy violations, misconduct, false information, nonpayment, safety concerns, or other reasons determined by NWANA.

13. Payments and Fees

NWANA may collect registration fees, license fees, certification fees, course fees, donation payments, sponsorship payments, merchandise payments, or other payments.

All fees are shown at the time of transaction or in the applicable program information. Fees may change at any time.

Third-party platform processing fees may apply and may be non-refundable.

You are responsible for reviewing all charges before completing payment.

14. Refunds

Unless a specific refund policy states otherwise, NWANA payments may be non-refundable.

This may include:

• event registrations;
• challenge registrations;
• course fees;
• license fees;
• certification fees;
• application fees;
• donations;
• sponsorship payments;
• merchandise purchases;
• processing fees.

Refunds, credits, transfers, or deferrals may be offered only when stated in the specific event, program, or transaction terms or approved by NWANA in writing.

Donations are generally non-refundable unless required by law or approved by NWANA due to error or special circumstances.

15. Donations

Donations may be used to support NWANA’s mission, programs, sport development, education, events, safety, outreach, operations, community programs, health and wellness initiatives, and related organizational purposes.

If a donation campaign identifies a specific purpose, NWANA will make reasonable efforts to use funds for that purpose. If the original purpose becomes impractical, unavailable, completed, or no longer needed, NWANA may redirect funds to a related organizational purpose consistent with NWANA’s mission.

Donation recognition, donor listings, campaign thermometers, and public acknowledgments may be offered at NWANA’s discretion.

16. Sponsorships and Partnerships

Sponsorship and partnership opportunities may be subject to separate written terms, package descriptions, approval requirements, payment terms, deliverables, timelines, and brand-use rules.

NWANA may decline, modify, or terminate sponsorship or partnership participation if it conflicts with NWANA’s mission, values, policies, safety standards, legal obligations, or reputation.

Sponsorship or partnership participation does not grant ownership, control, governance rights, endorsement rights, or exclusive rights unless specifically agreed in writing.

17. Merchandise and Digital Materials

NWANA may offer merchandise, downloads, educational materials, documents, forms, guides, or digital resources.

Availability, pricing, delivery timing, formats, and product details may change.

Digital materials, training materials, documents, and downloads may be for personal or authorized use only and may not be copied, resold, redistributed, or modified without written permission from NWANA.

18. Intellectual Property

NWANA names, logos, marks, materials, rulebooks, documents, educational content, training materials, website content, images, videos, designs, and other resources are owned by NWANA or used with permission unless otherwise stated.

You may not use NWANA names, logos, brand assets, event names, program names, training materials, or official marks for commercial, public, promotional, or organizational purposes without written permission from NWANA.

19. Photos, Video, and Media

NWANA activities may include photography, video, livestreams, interviews, screenshots, social media posts, or other media.

By participating in NWANA activities, you understand that you may appear in photos, videos, or event media. NWANA may use event-related or program-related media for promotion, education, reporting, fundraising, sponsor communication, media coverage, historical records, and organizational development.

Parents or guardians may contact NWANA with concerns regarding youth participant media use.

20. Communications

By registering, donating, applying, purchasing, submitting a form, or participating in NWANA activities, you may receive communications related to your transaction, registration, license, certification, donation, event, program, safety, policy updates, or organizational activity.

You may unsubscribe from promotional communications where an unsubscribe option is provided. Operational, safety, legal, payment, registration, event, license, or certification messages may still be necessary.

21. Prohibited Conduct

You may not:

• submit false or misleading information;
• register another person without authority;
• misuse NWANA systems, names, logos, or materials;
• interfere with events, programs, rankings, results, or operations;
• harass, threaten, abuse, or endanger others;
• violate safety rules or event instructions;
• misuse licenses, certifications, or credentials;
• copy, resell, or redistribute NWANA materials without permission;
• use NWANA activities or platforms for fraud, spam, harassment, or unlawful conduct.

NWANA may restrict or remove access or participation for prohibited conduct.

22. Privacy

NWANA’s use of personal information is described in the NWANA Privacy Policy.

By using NWANA websites, registering, donating, applying, purchasing, or participating, you acknowledge that NWANA may collect and use information as described in the Privacy Policy and as reasonably necessary to operate NWANA activities.

23. Limitation of Liability

To the fullest extent permitted by law, NWANA, its board members, officers, directors, volunteers, employees, contractors, officials, instructors, coaches, organizers, affiliates, sponsors, and partners shall not be liable for indirect, incidental, consequential, special, punitive, or exemplary damages arising from or related to participation, registration, donations, purchases, licenses, certifications, website use, third-party platforms, results, rankings, communications, or NWANA activities.

Some jurisdictions do not allow certain limitations of liability, so some limitations may not apply.

24. Changes to These Terms & Conditions

NWANA may update these Terms & Conditions at any time. Updates will be posted on this page with a revised effective date.

Continued registration, participation, donation, purchase, application, or use of NWANA services after updates are posted means you accept the updated Terms & Conditions.

25. Contact NWANA

For questions about these Terms & Conditions, contact NWANA:

Email: info@nwaofna.org
Subject line: Terms & Conditions Question